Communications Project Manager (7 months, temporary) at Gladstone Institutes

Posted on: 03/17/2021

Location: (REMOTE)

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**Project Coordinator** This temporary position will be a project manager for multifaceted creative projects while coordinating and supporting the administrative functions of Gladstoneā€™s Communications Team. **Project Management Responsibilities** * Utilizing Asana, manage the successful completion of various projects and events * Project manage a dozen or more projects, simultaneously, using Asana * Communicate effectively through the project life cycle * Break projects into doable actions and set timelines * Communicate due dates proactively across the team * Liaise with community members to identify and define project scope with clear purpose and goals * Assign tasks to community members, track, and communicate regularly on project status * Take meeting notes and turn them into protect action plans * Ensure community memberā€™s needs are met as projects evolve * Monitor project progress and handle any issues that arise **Administrative Support to the Vice President of Communications** * Schedule meetings and events * Reconcile monthly credit card statements * Process vendor checks and update the departmentā€™s budget * Advise VP on project(s) progress and blockers * Complete purchase orders for a variety of vendors, including catering and office supplies * Document team procedures and processes * Represent VP in meetings and with written correspondence * Manage calendar requests and schedules meetings * Coordinate meeting space, securing conference rooms **Other Administrative Responsibilities** * Serve as team liaison with various stakeholders * Manage and approve event calendaring system * Oversee project procurement management * Issue all appropriate legal paperwork (e.g., contracts and terms of agreement) * Schedule UPS deliveries * Other duties as assigned **Skills** * Proven track record in project management * Ability to self-direct and work independently * Excellent analytical and problem-solving abilities * Effective communication and interpersonal skills * Time management skills with ability to meet deadlines * Strong organizational skills with attention to detail **Requirements** * Experience using Asana project management software * Strong interpersonal skills * Excellent written and verbal communication skills * Working knowledge of Microsoft Office Suite and G Suite * High speed internet, quiet work environment * Your own computer set up, including video and audio capabilities **Education and Experience**Bachelor's degree in Marketing, Business, or Communications preferred This role requests 40 hours per week commitment for 7 months. Compensation is $40/h.